HOA Management

  • Provide direct bank access to all community board members
  • Process monthly assessments, special assessments, late fees and/or legal fees. We offer free ACH for all our communities
  • Review vendor invoices and acquire board approval for major projects prior to final payment
  • Prepare monthly detailed financial statements. The financials include at least the following:
    • Balance sheet (showing status of collection of delinquencies)
    • Profit & loss (Income & expense statement)
    • Check disbursement register
    • Aged delinquency report
    • Bank reconciliation report
    • Bank statement
    • Register report
  • Prepare annual budget for every fiscal year and relay to board of directors for approval
  • Keep all books and financial records in accordance with GAAP (Generally Accepted Accounting Principles)
  • Deliver accurate HOA Certifications to lenders and escrow demands to escrow companies, as well as all association documents upon disposition/refinance
  • Solicit bids for independent annual examination/audit of association records by CPA if required and/or requested
  • Ensure taxes and secretary of state forms (SI-100, CID) are filed in a timely manner
  • We have direct relationships with attorneys as well as HOA collection agencies. We initiate any necessary action upon delinquent HOA dues based on civil code, community collection policy and board approval
  • We ensure reserved study is conducted in a timely manner upon board’s approval
  • Winterization services
  • Attend meetings, prepare and send agendas, distribute minutes
  • CC&Rs/governing documents, Davis-Stirling, civil code, laws of corporation, interpretation, enforcement
  • Provide preferred vendor list to all owners
  • Provide annual disclosures
  • Issue infractions/violations notices upon board approval.
  • We conduct preventative maintenance walkthroughs in order to save costly repairs in the future. Reports provided after each walkthrough
  • Filing insurance claims upon board approval
  • Annual fire hazard inspections
  • Public health and elevator permit posting
  • Provide board packets to HOA board of directors 5 days prior to meeting
  • Court attendance
  • Dryer vent cleaning and backflow testing
  • Facilitate community board member elections
  • Issue warning and fines per community fine policy